Bylaws

Bylaws of The Johns Hopkins University Student Chapter of the Association for Computing Machinery (as of Apr 12, 2010)

ARTICLE I - NAME

  1. This organization shall be called The Johns Hopkins Student Chapter of the Association for Computing Machinery, also known as Johns Hopkins ACM Chapter. In these Bylaws it is referred to as the “Chapter”; the Association for Computing Machinery is referred to as the “ACM”.

ARTICLE II - PURPOSE

  1. The Chapter is organized and will be operated exclusively for positive educational and scientific purposes. The Chapter and ACM will not allow any malicious or harmful acts by its members in the name of ACM or on any ACM owned or operated machine.
    1. To promote an increased knowledge of and greater interest in the science, design, development, construction, languages, management and applications of modern computing.
    2. To promote greater interest in computing and its applications.
    3. To provide a means of communication between persons having an interest in computing.
  2. The Chapter will serve students at Johns Hopkins University.
  3. The Chapter is chartered by the ACM. These bylaws neither supersede nor abrogate any of the Bylaws of the ACM that regulate chapter affairs.

ARTICLE III - MEMBERSHIP

  1. Membership in the Chapter shall be open to any person associated with The Johns Hopkins University.
  2. A person shall be considered an active voting member of the Chapter after attending 3 meetings.
  3. A person shall be considered an active member of ACM after paying a membership fee to ACM as outlined in ACM’s Bylaws.
  4. Voting membership in the Chapter shall also be open to all persons who are ACM members or ACM SIG members.
  5. Membership Entitlements:
    1. Any regular chapter member shall be eligible for an account on the chapter machines. A regular member is defined as someone who attends a minimum of three chapter meetings per semester. Accounts on the chapter machines are a privilege and accounts may be revoked or disabled at the discretion of the chapter officers. Users of accounts are expected to act responsibly on the Internet and obey all chapter, university and ACM policies.
    2. Any regular chapter member shall be eligible for card access to the chapter office. Office access is a privilege and is subject to removal at any time at the discretion of the chapter officers. Card access will only be in effect while a member is a student at The Johns Hopkins University.

ARTICLE IV - OFFICERS

  1. The officers of this Chapter shall be: Chair, Vice Chair, Treasurer, Secretary, and one voting Lab Administrator.
  2. Additional (non-voting) Lab Administrator positions may be defined by the current officers’ board and elected by chapter vote.
  3. All officers of the Chapter must be members of ACM and full-time students at Johns Hopkins University.
  4. The officers shall be elected by a majority of the votes cast at the annual Election (or Business) meeting held during the last meeting of the spring semester. They shall take office on June 1 and serve for one year.
  5. No member may serve in the office of Chair or Vice Chair for more than two consecutive years.

ARTICLE V - DUTIES OF OFFICERS

  1. The Chair is the principal officer and is responsible for leading the Chapter and managing its activities in accordance with the policies and procedures of the ACM and these bylaws. The Chair shall preside at all meetings of the chapter and of its Executive Council.
  2. The Vice Chair shall preside at meetings in the absence of the Chair, assist the Chair in the management of the Chapter, and perform other duties that may be assigned by the Chair.
  3. The Secretary shall keep the minutes of all Chapter and Executive Council meetings. Other duties of the Secretary include:
    1. Maintain the records of the Chapter.
    2. Preparation of the Annual Chapter Report for presentation to the Chapter at the Annual Election Meeting.
    3. Preparation of the Chapter’s Activity Report and submission of this report to ACM Headquarters. (Bylaw 6, Section 7.)
    4. Notification to ACM Headquarters of any changes in the elected officers of the Chapter.
    5. Submission of any proposed amendment to these bylaws to the Chairs of the Local Activities Board and the ACM Constitution and Bylaws Committee for approval.
    6. Perform other duties as assigned by the Chair.
  4. The Treasurer shall collect dues, pay all bills, and maintain the Chapter’s financial records. Duties of the Treasurer also shall include:
    1. Preparation of the Chapter’s Annual Financial Report for presentation to the Chapter at the Annual Election meeting.
    2. Completion and submission of the Annual Financial Report to ACM Headquarters. (Financial Accountability Policy referenced in Bylaw 6, Section 6.)
    3. Performance of other duties as assigned by the Chair.
  5. The Lab Administrator is responsible for the maintenance and upkeep of the Chapter’s Lab/Office and computer systems. Duties of the Lab Administrator shall also include:
    1. Maintain a list of the Chapter inventory, including systems, parts, software, and keys to the Lab/Office.
    2. Be responsible for the general security of Chapter systems, as set forth in The Johns Hopkins Computer Science Department’s “General Policy of Computer Security.”
    3. Maintain the Chapter’s mailing lists, e-mail accounts, and other services.
    4. Performance of other duties as assigned by the Chair.

ARTICLE VI - CHAPTER SPONSOR

  1. The Student Chapter Sponsor shall be a voting member of ACM and either a member of the faculty or full-time staff of The Johns Hopkins University.
  2. The Student Chapter Sponsor shall be selected by the Executive Council immediately following the Election Meeting. The selection shall be confirmed by The Johns Hopkins University.
  3. The Student Chapter Sponsor shall be generally responsible for the activities of the Chapter. Specifically, the Sponsor:
  4. Helps provide continuity from year to year as student leadership and personnel change.
    1. Promotes good student-faculty relationships.
    2. Helps maintain university standards in all activities of the Chapter.
    3. Exercises financial supervision, if necessary, by:
      1. Promoting prompt payment of bills.
      2. Overseeing the settlement of all accounts in the event of dissolution of the Chapter.
    4. Representing the Chapter interests to the faculty and administration.

ARTICLE VII - EXECUTIVE COUNCIL

  1. The Executive Council shall consist of the Chapter officers and the Student Chapter Sponsor.

ARTICLE VIII - TEMPORARY COMMITTEES

  1. With the advice of the Chapter Executive Council, the Chair may appoint such temporary committees as appropriate.

ARTICLE IX - MEETINGS

  1. Meetings shall be held once a week. The Chapter shall hold meetings only in places that are open and accessible to all members of the Association.
  2. The Annual Business meeting shall be held at the last meeting of the spring semester. At this meeting, the Secretary and Treasurer each shall present the required reports. Also, the election of officers shall be held.

ARTICLE X - DISBURSEMENTS AND DUES

  1. Disbursements from the Treasury for Chapter expenditures shall be made by the Treasurer with authorization of the Executive Council and shall be included in the minutes of its meetings.

ARTICLE XI - AMENDMENT AND VOTING PROCEDURES

  1. All proposed changes to these Chapter Bylaws shall have been approved by the Chairs of the Local Activities Board and the ACM Constitution and Bylaws Committee before being presented to the Chapter membership for a vote.
  2. No official business of the Chapter shall be conducted unless a quorum of the Chapter is present.
  3. A quorum of the Chapter shall be defined as 20 percent of the voting membership of the Chapter or at least 5 members, which ever is greater.
  4. A simple majority of the members present and voting shall be required to carry a motion.
  5. Officers will be elected by a majority of votes cast. In the event of a tie, the highest-ranking officer not running for the position shall decide (ranking is Chair, Vice-Chair, Treasurer, Secretary, Lab Administrator).

ARTICLE XII - DISSOLUTION OF THE CHAPTER

  1. Dissolution of this Chapter by consent of the members shall consist of unanimous agreement of all its officers together with a majority vote at a meeting which has been publicized in advance to all members of the Chapter for the purpose of taking this vote.
  2. Should this Chapter be dissolved, its assets and liabilities shall be transferred to ACM and shall be supervised by the Local Activities Board.